EnvelopePrinting.net

How to Mail Merge Envelopes

By the EnvelopePrinting.net team · Updated August 2026

Mailing dozens or hundreds of envelopes? A mail merge from Excel prints every address automatically — no typing them out one by one.

What is a mail merge in Word?

A mail merge in Word connects a spreadsheet of addresses to an envelope template, then prints one envelope per row. It's the standard way to batch-print invoices, invitations, and holiday cards.

How to do a mail merge from Excel

  1. Put your addresses in Excel with columns: Name, Street, City, State, ZIP.
  2. In Word, go to Mailings → Start Mail Merge → Envelopes.
  3. Set the envelope size, then click Select Recipients → Use an Existing List.
  4. Insert the address fields, then Preview Results.
  5. Click Finish & Merge → Print Documents.

Mail merge tips

  • Test one envelope first before printing the full batch.
  • Keep column headers simple — Word maps them to fields.
  • Match the envelope size in Word to your actual stock.
  • Need just one or two addresses? Use the free address printing tool instead.

Not sure what size to use? Check the envelope sizes chart.

Mail merge FAQ

How to mail merge in Word?

Open Word, go to Mailings → Start Mail Merge → Envelopes, then Select Recipients → Use an Existing List and choose your address file. Insert the address fields, preview, and click Finish & Merge to print.

How to do a mail merge from Excel?

Build your Excel list with one address per row and column headers (Name, Street, City, State, ZIP). In Word, connect the file under Mailings → Select Recipients → Use an Existing List, then insert the fields and print.

What is a mail merge in Word?

A mail merge in Word pulls addresses from a spreadsheet and prints each one onto its own envelope or letter. It's how businesses send hundreds of personalized mailings without typing each address by hand.

Can I do a mail merge from Excel without Word?

For printing envelopes specifically, use our free address printing tool for small batches. For large mailings, a mail merge from Excel in Word is the standard approach and handles hundreds of envelopes cleanly.